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With millions of grant dollars on the line, representatives of the 16 state finalists for federal Race to the Top prize money will go to Washington this week to make final, in-person pitches to the U.S. Department of Education for investment in their brand of school reform.

How a state鈥檚 delegation performs in a 30-minute presentation and a 60-minute question-and-answer session with a panel of judges could make or break its chances in round one of the competition. The Race to the Top Fund will award $4 billion in such grants under the American Recovery and Reinvestment Act.

That pressure has had the 15 states and the District of Columbia鈥攚hich learned only March 4 that they were finalists鈥攕crambling to perfect their presentations and assemble high-powered five-person teams to deliver them.

鈥淭his is a performance,鈥� said Kentucky Commissioner of Education Terry Holliday. 鈥淲e鈥檝e got a great team. All we can do is tell Kentucky鈥檚 story, and if it鈥檚 good enough, it鈥檚 good enough. If it鈥檚 not, we鈥檒l look at round two.鈥�

Some states are preparing by reading the other finalists鈥� applications to size up the competition. Others are focused on how to whittle down hundreds of pages of a detailed proposal into a pithy, powerful pitch.

Many are still making final plans on whom to include in their delegations, a delicate calculation for some states that includes debate over whether to bring governors. (The governors of Delaware, Georgia, North Carolina, and Tennessee are definitely planning to appear.)

Outside Help

Some finalists are turning to outside experts to help them dress-rehearse their presentations. A select group of states鈥擟olorado, Illinois, Rhode Island, and Tennessee are among them鈥攈ave been invited by the nonprofit Aspen Institute to do a dry run of their presentations before the real thing.

Aspen, which has headquarters in Washington and works in many public-policy arenas, is an influential player in education circles. Judy Wurtzel, the deputy assistant secretary for planning, evaluation, and policy development in the Education Department, served as the executive director of Aspen鈥檚 education program until she was tapped by U.S. Secretary of Education Arne Duncan last spring to work in the department. Paul G. Pastorek, the state superintendent in Louisiana鈥攐ne of the finalist states鈥攕erves on Aspen鈥檚 No Child Left Behind Act commission.

Ross Wiener, the executive director of the Aspen Institute鈥檚 education and society program, declined to name the states that will rehearse their Race to the Top presentations or say how many of the finalists were invited to receive Aspen鈥檚 feedback.

The stakes are high for the finalists, each of which scored above 400 points on a 500-point grading scale for the voluminous applications they submitted to the federal Education Department. Secretary Duncan said recently that any of the 16 could emerge as winners, but that most of them would end up empty-handed, at least in the first round of awards.

Strict Rules

The Education Department鈥檚 rules allow only five people to actually make the pitch and prohibit any outside consultants from attending. According to guidance that the department gave to the finalist states, presenters 鈥渕ust have a deep knowledge of your application and have significant, ongoing roles in and responsibilities for executing your state鈥檚 Race to the Top activities.鈥�

In New York鈥攁 surprise finalist to many because of a failed effort in the legislature to lift a cap on charter schools, an education priority for the Obama administration鈥攐fficials are likely to highlight what they view as the state鈥檚 strong proposal around improving teacher and school leader effectiveness, said David Steiner, the state education commissioner.

鈥淚 think those professionals who have had the patience to read New York鈥檚 application were able to move beyond what the legislature did or didn鈥檛 do here,鈥� said Mr. Steiner.

The Georgia delegation will include Kathy Cox, that state鈥檚 schools chief, along with Gov. Sonny Perdue, a Republican; two of his top policy advisers; and J. Alvin Wilbanks, the superintendent in Gwinnett County, the state鈥檚 largest district.

North Carolina鈥檚 schools chief, June Atkinson, said her state delegation, which will include her and Gov. Beverly Perdue, will also feature local school district leaders.

Kentucky is being strategic about whom to include in its delegation. Along with Mr. Holliday, the group will include Mary Ann Blankenship, the executive director of the Kentucky Education Association, the statewide teachers鈥� union. Gov. Steve Beshear, a Democrat and a strong supporter of the state鈥檚 Race to the Top bid, will not attend, Mr. Holliday said.

鈥淲e got the sense that the [federal] department really wants people who are directly in charge of this and can answer discrete questions about our application,鈥� Mr. Holliday said. 鈥淲e鈥檒l be ready.鈥�

The other finalists for the first-round grants are Florida, Massachusetts, Ohio, Pennsylvania, and South Carolina.